| BYLAWS The Libertytown Recreation Council Constitution Article I - Name Section 1. The name of this organization shall be the Libertytown Recreation Council, hereafter referred to as "LRC. Section 2. The LRC shall be and hereby is affiliated with the Frederick County Department of Parks and recreation in accordance with the laws and agreements governing public recreation in Frederick County and the State of Maryland and is subject to those laws and agreements, in-so-far as they affect and prescribe the functions of the local organization. Article II - Purpose Section 1. The purpose of the LRC shall be to develop a well-rounded recreation program opportunity for the people of the community; to effect proper coordination of all agencies and organizations in the community interested in recreation; to help finance, publicize, and evaluate year-round programs of recreation for all age groups; to exercise all the powers conferred upon the LRC by the Frederick County Government or any agency thereof. Section 2. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purpose set forth in the purpose clause hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Section 3. Notwithstanding any other provision of these articles, this organization shall not carry on any activity which is not permitted to be carried on by an organization exempt from Federal income tax under section 501 (c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue Law. Article III- Membership Membership of the LRC will be open to any individual 18 years or older, who supports the objectives, rules, and regulations of the organization as reflected in the LRC handbook. Article IV - Officers Section 1. The officers of the LRC shall consist of a President, a Vice President, at lead one Secretary, and a Treasurer. The President and Treasurer shall not be related by blood or marriage. Section 2. The officers of the LRC will be elected by ballot from a majority vote of the LRC members present at the Annual Meeting. A Nominating Committee will be appointed at least two months prior to the Annual Meeting, and nominations will be taken at least one month prior to the Annual Meeting. Section 3. Officers shall assume their official duties January 1 " and shall serve for a term of one Year. Section 4. The duties of the LRC officers will be as follows: President: The President shall preside at all meetings of the members, have general supervision of the affairs of the LRC to preserve the order and enforce the by-laws of the association. The President shall sign or counter-sign all certificates, contracts, and other instruments of the council as directed by the Executive Body and approved by the County. The President shall perform all other duties as are incident to their office, or are required of them by the LRC, and shall be a member ex officio of all committees except the nominating committee and the auditing committee. The President shall be responsible for having the LRC financial records and accounts examined annually and upon change of Treasurer by an auditor or an auditing committee of not less than three persons, who, satisfied that the Treasurer's annual report is correct, shall sign a statement of that fact at the end of the report. The Executive Body shall select an auditor or an auditing committee at least one month before the new officers assume their duties. Vice President: The Vice President shall assist the President and assume the President's duties in his or her absence. If a vacancy in the Presidency occurs during the normal term of office, the Vice President shall assume the duties of that nosition until the vacancy is filled by Executive Body appointment. The Vice President shall have responsibility for all LRC registration activities and processes. Treasurer: The Treasurer shall have custody of all funds of the LRC and shall keep a full and accurate account of receipts and expenditures of all LRC monies and also be charged with the responsibility of maintaining a bank account in the name of the LRC. The Treasurer shall disburse the LRC funds in payment of the just demands against the LRC, or as may be ordered by the LRC's Executive Body, taking proper vouchers for such disbursements. The Treasurer shall sign all checks issued by the LRC, and see that the President signs such checks. The LRC Treasurer will submit monthly and year-end financial records to the LRC members and to the Department of Parks and Recreation. Secretary: The Secretary shall issue notice of all meetings. He or she is responsible for taking all meeting minutes and maintaining a permanent record of them. The Secretary shall issue a copy of meeting minutes to the Department of Parks and Recreation for each LRC meeting. The Secretary shall be responsible for all council correspondence and other duties as required by the council. Keeping attendance records and time records of each meeting as well as reporting such records to LRC members. Section 5. In the event an officer fails to perform that officer's duties or is absent under one of the following conditions: A) Without notice for 2 consecutive meetings; or B) With notice for 4 consecutive meetings; That office shall be deemed vacated unless the Executive Body makes an exception. Any vacated office, whether by the above means or by resignation, shall be filled by Executive Body appointment until the next regularly scheduled Annual Meeting. Article VI - Meetings Section 1. Regular Meetings of the LRC shall be held as specified by the Executive Body; a notice of such meetings shall be published via newsletter, press release, public announcements, fliers, or any combination thereof, at least two weeks in advance of said meetings. Section 2. Special meetings may be called by the President or 10 LRC members, provided 10 days written notice is given to LRC members; that notice will include the purpose of the special meeting. Section 3. The Executive Body is to oversee the day to day operations of the LRC and to settle any disputes within the LRC. The Executive Body will meet according to stipulations in the By-Laws. Section 4. The business transacted at a regular meeting of the LRC shall follow the order established by Robert's Rules of Order, Current Version. Meetings shall follow the agenda specified: 1. Call to order; 2. Reading of the minutes of the last meeting; 3. Reading of the Treasury Financial Report; 4. Committee reports; 5. Old business; 6. New business; 7. Motion for adjournment. Article VII - Standing Committees Standing committees shall be formed as necessary at the direction of the Executive Body, to address affairs not specified in this constitution. Article VIII - Finances Section 1. The LRC will collect fees as follows: Registration fees (financial hardships will be discretely considered by the officers on a case by case basis;) fund-raising, and donations. Section 2. The LRC monies shall be deposited in the name of the LRC in such bank or banks. as the Executive Body shall designate. Section 3. The fiscal year of the Council shall begin on the first day of July each year. Article IX - Amendments The Constitution and By-Laws may be amended at any meeting specified by the LRC. It may be amended by 2/3 votes of the members of the LRC present at said meeting. Written notice of the amendment shall have been presented to LRC members not less than 1 month prior to the said meeting. All amendments must be presented to the Department of Parks and Recreation prior to presentation to the LRC. Article X - Dissolution Section 1. If the LRC decides to become inactive by not electing or appointing Officers to fill vacancies and remains inactive, all monies in the bank or otherwise due the LRC will revert to the Frederick County Department of Parks and Recreation to be spent as it sees fit according to sections 2 and 3 below. If the LRC's Executive Body has folded, this decision will be made by the last individual to hold the office of President. Section 2. Upon dissolution of the organization, assets shall be distributes for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code of 1986, or corresponding section of any future Federal tax code, or shall be distributed to the Federal, state, or local government for a public purpose. Any such assets not so disposed of shall be disposed ofby a court of competent jurisdiction, in the county in which the office of the organization i s then located, exclusively for such purposes. Section 3. In the event of dissolution of the corporation, the residual assets of the corporation will be distributed for one or more exempt purposes within the meaning of section SOl(cX3) of the Internal Revenue Code of 1986, or corresponding section of any future Federal tax code. Provided, however, that the corporation shall at all times so long as a mortgage on the corporation's property is held or insured by the Secretary of Housing and Urban Development have the power to convey its property to the Secretary of Housing and Urban Development or his nominee, for exclusively public purposes. By-Laws Article I - Sites of Principle Operation The principle operations for the LRC will include, but not be limited to, the present Liberty Elementary School feeder area with a courtesy boundary at Old Bohne Road, Frederick County, Maryland. The LRC is recognized by the Frederick County Board of County Commissioners as a voluntary arm of the Frederick County Department of Parks and Recreation and will operate according to the advice of the Department. The LRC shall be noncommercial, nonsectarian, and nonpartisan. Article II - Voting Membership Section 1. Voting members are individuals described in the Constitution, in good standing, having attended at least two previous consecutive meetings in the past year or having donated 100 volunteer hours of their time to the LRC in the past 12 months. Section 2. Each member of the LRC in good standing shall be entitled to one vote. Article III - Officers and Executive Body Section I. Each officer and Executive Body member shall be a member in good standing of the LRC. Section 2. The governing body of the LRC shall be the Executive Body, which consists of the LRC officers, the appointed Athletic Director, and the appointed Standing Committee chairmen. Section 3. The LRC officers shall be elected from its membership by amajority vote of the LRC members present at the December annual membership meeting of each calendar year. Section 4. The Executive Body at the October meeting will appoint a Nominating Committee composed of three members, nominations will be taken at the November meeting. Only those persons who have signified their consent to serve if elected shall be nominated. Nominations will be closed 14 days after the November meeting, and any changes in the slate of nominated officers must be announced no less than five days prior to the election meeting. If no nominations are available at the time of the elections, the incumbent officer may retain their duties until such time that the newly elected officers and the incumbent officers as the Executive Body, can appoint a willing nomination. Section 5. These officers will take office January 1st. The term of office shall be for one year. Officers may serve consecutive terms, however a person shall not be eligible to serve more than three terms in the same office, or more than six terms in any given combinations of offices. Section 6. The officers of the LRC shall appoint the Executive Body positions of Athletic Director and any standing committee chairmen. The term of each appointed position shall be for one year, however appointees shall not be eligible to serve more than three consecutive terms in the same appointed position. Section 7. All officers and Executive Body members, upon expiration of the term of office or in case of resignation, shall turn over to the president, without delay, all records, books, and other materials pertaining to their official duties, and shall return to the treasurer, without delay. all funds pertaining to their position. Article IV - Meetings Section 1. A regular meeting of the LRC shall be held monthly unless otherwise specified by the President. Section 2. The regular meeting held in December shall be the Annual Meeting. Section 3. A quorum for a LRC meeting shall consist of at least two of the Officers and two general members of the LRC present at a duly called meeting of the LRC. Article V - Standing Committees Section 1. The Executive Body shall form standing and special committees based on need or as directed by the LRC Constitution or By-Laws. Section 2. The officers shall appoint a chairman for any standing or special committees with the exception of the nominating and auditing committees. These committees will choose one person from the committee to act as the chairman at their first official meeting. The term of each appointed Chairman position shall be for one year, however appointees shall not be eligible to serve more than three consecutive terms in the same appointed position. Section 3. The president shall be a member ex officio of all committees except the nominating and auditing committees. |
